Business Registration and Compliance
How can I obtain a copy of my EIN and Secretary of State information?
You can request a copy of your EIN letter from the IRS and obtain your Articles of Incorporation from the Secretary of State’s office.
How do I request a copy of my Secretary of State filing for North Carolina?
To request a copy of your Secretary of State filing for North Carolina, please visit the North Carolina Secretary of State's website, where you can request your business filing documents by email or fax.
How can I verify if my business is properly registered in New York for tax purposes?
To verify if my business is properly registered in New York for tax purposes contact New York State tax authorities or check your registration status online to confirm your business is correctly registered.
What if my LLC status shows "forfeited"?
If your LLC status shows “forfeited”, this usually means that the annual state fees have not been paid. You need to contact the Secretary of State and settle any outstanding fees to reinstate your business.
Can I register a DOT number under a separate business entity (LLC)?
You can register for a DOT number under a separate business entity (LLC), as long as it is properly registered with the state and meets all regulatory requirements.
New York Highway Use Tax (HUT) Compliance
Do I need to file for New York HUT for 2023 and 2024?
You need to file for New York Hut for 2023 and 2024. The New York HUT filings are required for each year, even if no miles were driven. Please contact New York State directly to verify your filings.
Can I file for the New York HUT if my EIN is not showing as registered?
If you try to file the New York HUT and your EIN is not showing as registered, this may cause issues. You must contact the state tax department to resolve the registration problem.
FMCSA & DOT Number Registration
How can I check if my MC number and DOT number are in good standing?
You can verify your MC and DOT number MC are in good standing through the FMCSA SAFER system online.
How long does it take to process a DOT number after submitting documents?
Once all required documents are submitted, the DOT number is processed within one business day. However, the FMCSA has a 21 to 28 business day vetting period before an MC number becomes active.
What is the FMCSA vetting period?
The FMCSA vetting period is the review process that verifies your MC number, BOC-3 filing, and insurance details before activating your authority.
Can I operate my business before my DOT number is approved?
You cannot operate your business before your DOT number is approved, you must wait for the FMCSA approval before operating. Running commercial operations without an active DOT number can result in fines and penalties.
What happens if my DOT number is inactive or not found in the system?
If your DOT number is inactive or not found in the system, it may be due to failure to complete a safety audit, not responding to the MCS-150 biennial update or manually deactivating the number If your DOT number is not found, wait 24 hours for it to be visible in the SAFER system, or verify if you have entered the correct information.
Insurance and Compliance Filings
What is the process for confirming if I have the correct insurance coverage?
You can verify you have the correct insurance coverage through SAFER licensing & insurance and contact your insurance company for confirmation.
How do I update my insurance information with FMCSA?
In order to update your insurance information with FMCSA, your insurance provider must file a BMC-91 form directly with FMCSA to update your insurance details.
What happens if my insurance company doesn't file the BMC-91 form?
If your insurance company doesn’t file the BMC-91 form, you should contact your insurance provider to request that they e-file the BMC-91 form. If they cannot, you may need to switch to another provider.
What is a BMC-91 form?
A BMC-91 form is an insurance verification document filed with FMCSA to confirm that a motor carrier meets liability coverage requirements.
Can a Third-Party Administrator (TPA) file the BMC-91 form on my behalf?
A Third-Party Administrator (TPA) cannot file the BMC-91 form on your behalf, only your insurance company can submit the BMC-91 form directly to FMCSA.
Document Submission and Permit Processing
Where do I send my completed forms and documents?
Please send completed forms and documents to permits@foleyservices.com or fax them to 860-913-2452.
Can I send a screenshot of my signed paperwork if I can't attach the file?
You can send a screenshot of your signed paperwork if you are unable to attach the file. Ensure the full page with your signature is visible in the screenshot.
Why is my form being rejected for having an electronic signature?
Your form is being rejected for having an electronic signature because certain forms require a handwritten signature instead of a typed electronic signature.
How can I update my documents if they were previously submitted incorrectly?
If your documents were previously submitted incorrectly, you can resend the corrected documents, ensuring that all required fields are properly filled out.
What documents are required for the permit collection process?
The documents required for the permit collection process are EIN letter, driver’s license, MCS-150 form and Articles of Organization (if applicable)
BOC-3 Filing and Business Classification
Do I need to file a BOC-3?
A BOC-3 need to be filed as it is required as part of your MC number application. This document designates a process agent in each state where you operate.
What is the difference between a private carrier and a for-hire carrier?
The difference between a private carrier and a for-hire carrier is a Private carrier transports its own goods and does not get paid for transportation services and For-hire carrier transports goods for third parties and receives payment for services.
What should I do if my carrier type was incorrectly classified?
If your carrier type was incorrectly classified, you should contact the DMV and FMCSA to correct the classification to avoid legal issues and compliance violations.
FMCSA Compliance and Business Operations
What is an IRP account?
An IRP (International Registration Plan) account is used for registering vehicles that operate in multiple states and weigh over 26,000 lbs.
What should I do if my application for operating authority is denied due to insurance issues?
If your application for operating authority is denied due to insurance issues, you can resolve the insurance issue by ensuring your insurance company submits the BMC-91 form to FMCSA. Once completed, you can reapply for operating authority.
Can I operate as a private carrier if I transport goods for others and get paid?
You cannot operate as a private carrier if you get paid to transport goods, you must register as a for-hire carrier.
How can I check the status of my permit application?
You can check the status of your permit application by contacting our permit department or email permits@foleyservices.com to check your application status.
What is the process for adding a DBA (Doing Business As) to my DOT registration?
To add a DBA (Doing Business As) to your DOT registration, you can file a DBA name under your primary legal entity when registering or updating your DOT registration.
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