Random Notifications
Received random notices for my driver, what do I need to do?
All random selections should be completed by the target date. But no worries if there’s a scheduling issue—those dates are just guidelines. If an employee isn’t available, you can submit them for testing after the target date, as long as it’s before the end of the selection period.
When scheduling their appointment, make sure the employee gets the random notification and a copy of the Chain of Custody Form (CCF). This helps them have all the necessary information and documents ready for their visit.
Remember, the selections will be finalized on the last day of the selection period. Tests completed after that may not count toward your compliance with the DOT Drug and Alcohol Testing Program and could still be billable.
When to send an employee for a random
Random drug tests should be conducted while your employee is actively on duty.
Random alcohol tests can be done just before, during, or immediately after their duty.
For owner-operators, all notifications should be followed by testing immediately after they’re notified.
Make sure to notify your employee or driver and send them to the collection site right away—no advance notice should be given.
Target dates
All random selections should be completed on or before the target date. These dates are guidelines, so if an employee is unavailable, you can still submit them for testing after the target date—as long as it’s before the end of the selection period.
Keep in mind, selections are finalized on the last day of the selection period. Any tests completed after this date will be billable and may not count toward compliance with your DOT Drug and Alcohol Testing Program.
Driver not available
All random selections should be completed on or before the target date. These dates are guidelines, so if an employee is unavailable, you can still submit them for testing after the target date—as long as it’s before the end of the selection period.
Keep in mind, selections are finalized on the last day of the selection period. Any tests completed after this date will be billable and may not count toward compliance with your DOT Drug and Alcohol Testing Program.
How to view selections
You will go to the Manage Programs tab and select Drug & Alcohol. Your open selections will be listed in the Notifications section. You can also order an electronic chain of custody form from here! Click on the Order Test button.
Select the type of test needed and click Add to Test Item List. Next you will select the collection site. You will enter the zip code or the city and state of the are you would like to test in and then click Search.
The closet collection site will appear, but if you are looking for a specific location, you can click the List View option to show other collection sites available.
Once you have chosen your collection site, you will select the email address to send your authorization form and then click the Order Test button.
Your authorization form will be emailed to you to give your employee to take to the collection site.
Refusals
Once confirmed that your employee refused to complete a drug or alcohol test after you notified them of a test.
If you have the Clearinghouse program with Foley Services. You will need to send an email request to DAT@foleyservices.com with the following details:
Name, date of birth and CDL # of the employee.
Date and time the employee was notified.
If available, name and address of the collection site the employee was advised to report to.
Copy of the Statement of Service that you provided to the employee.
Foley Services will report the refusal to the Clearinghouse.
If you do not have the Clearinghouse program with Foley, the refusal will need to be reported by you.
Please visit https://clearinghouse.fmcsa.dot.gov/Resource/Index/Report-Violation-Employer for assistance.
If the employee was not officially notified, a refusal can not be reported to the Clearinghouse.
Please feel free to reference: 49 CFR Part 40 Section 40.191
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